Deloitte Senior Administrative Assistant - 12th Street/DC in Washington, District Of Columbia
Deloitte is one of the leading professional services organizations in the United States, specializing in audit, tax, consulting and financial advisory services with clients in more than 20 industries. We provide powerful business solutions to some of the world s most well-known and respected companies, including more than 75 percent of the Fortune 100.At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work, you ll have the chance to give back to your community, make a positive impact on the environment, participate in a range of diversity and inclusion initiatives, and find the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize aspects of your career path, your educational opportunities and your benefits. And our culture of innovation means your ideas on how to improve our business and your clients will be heard.Deloitte is one of the leading professional services organizations in the United States specializing in audit, tax, consulting, and financial advisory services with clients in more than 20 industries. We provide powerful business solutions to some of the world's most well-known and respected companies, including more than 75 percent of the Fortune 100. At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work, you'll have the chance to give back to your community, make a positive impact on the environment, participate in a range of diversity and inclusion initiatives, and get the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize everything from your career path to your educational opportunities to your benefits. And our culture of innovation means your ideas on how to improve our business and your clients' will be heard. Visit www.deloitte.com/us/careers to learn more about our culture, benefits, and opportunities. Deloitte Services LP includes internal support areas such as Marketing and Communications, Human Resources/Talent, Information Technology, Facilities Management, and Financial Support Services. Position Summary: The Senior Administrative Assistant plays an integral role in supporting the success of the practice by providing a variety of administrative services to our Partners, Principals, and Managing Directors (PPMDs) in a fast-paced, service-oriented environment. The successful candidate will thrive in a team environment, provide excellent customer service, possess a high degree of self-confidence and executive presence, exercise discretion and diplomacy in all interactions, have the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible to changes in schedule and work hours (including flexibility to work overtime as required). Expected administrative activities include project coordination, calendar and mailbox management, research, travel arrangements, time and expense management, meeting coordination, and back-up support for other team members. Primary Duties and Responsibilities: AdministrativeProvide administrative support for internal clients (such as partners and directors of the firm).Coordinates meetings and conferences and may attend department meetings and prepare minutes as directed.Handle sensitive/confidential information requiring a high level of discretion.Develop a good working relationship with all levels of staff.Cultivate relationships and maintain contact with external clients on behalf of internal clients.Function as a backup for other Administrative Assistants within the group and support other teaming activities as directed.Prepare requisitions for specific office purchases with appropriate authorization and arranges for payments.Search and collect information from various internal/external sources to provide preliminary research.Make time and expense entries accurately in a timely manner.CommunicationCompose business correspondence under direction from the clients served.Handle all incoming calls proficiently and follow through with issues raised with appropriate parties.Provide communication summaries and place calls on behalf of client as directed.Arrange essential mail both paper and electronic to help expedite client actions and avoid missing deadlines.Document CreationPrepare professional business communication documents including memos, letters, invoices and emails with some direction from client.Adhere to firm directed formats including fonts and logos for all internal and external communication documents.Organizing and PlanningArrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested by client.Arrange international and domestic travel under guidance from the client in accordance with firm policy.Coordinate and arrange logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the clientPrepare official agenda for meetings.Compile materials for training and meetings with minimal direction and instruction from client.Filling and Document ManagementDevelop and maintains effective filing system for the management of client needs and requirements, including classified and confidential files.Maintain contact details for client (business contacts etc).Maintain reference library (articles and business subscriptions).Process records for destruction or disposition with supervision.Maintain and update electronic files in eDRMS, eRooms and SharePoint sites as requested.Qualifications:College Degree preferred but minimum of High School diplomaBachelor s degree, experience supporting executives in a large/matrixed corporate environment, or relevant customer service experienceProfessional demeanorOrganized, detail-oriented, competent follow through skillsExcellent computer skills- MS Word, Excel, PowerPoint, OutlookExcellent communication skills spelling, grammar and proofreadingSuperior organization skills - ability to come up with processes and follow upAbility to exercise good judgment/decision making when necessaryAbility to anticipate problems and act accordinglyAbility to prioritize and multi-task - great time management.Ability to take initiative - assertive and confident.Must have flexibility to work overtime as requiredHow You ll GrowAt Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs at Deloitte University, our professionals have a variety of opportunities to continue to grow throughout their career. Explore Deloitte University, The Leadership Center. BenefitsAt Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits.Learn more about what working at Deloitte can mean for you. Deloitte s cultureOur positive and supportive culture encourages our people to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them to be healthy, centered, confident, and aware. We offer well-being programs and are continuously looking for new ways to maintain a culture where our people excel and lead healthy, happy lives. Learn more about Life at Deloitte. Corporate citizenshipDeloitte is led by a purpose: to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our people and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities. Learn more about Deloitte s impact on the world. Recruiter tipsWe want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview, we suggest that you do your research: know some background about the organization and the business area you are applying to.Check out recruiting tips from Deloitte professionals.
As used in this document, Deloitte means Deloitte LLP and its subsidiaries. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
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Category: Administrative and Support Services