DHS Headquarters Management and Program Analyst - RLD in Washington, District Of Columbia

  • Duties



Do you desire to protect American interests and secure our Nation while building a meaningful and rewarding career? If so, the Department of Homeland Security (DHS) is calling. DHS components work collectively to prevent terrorism, secure borders, enforce and administer immigration laws, safeguard cyberspace, and ensure resilience to disasters. The vitality and magnitude of this mission is achieved by a diverse workforce spanning hundreds of occupations. Make an impact; join DHS.

This position is located in the Department of Homeland Security (DHS) Headquarters, Office of the General Counsel, Regulatory Affairs Law Division (RLD). The Regulatory Affairs Law Division manages and oversees the regulatory process for the Department of Homeland Security and its components including USCIS, ICE, CBP, FEMA, TSA, and U.S. Coast Guard. The Regulatory Affairs Law Division provides advice on legal and economic matters related to regulations, conducts outreach and training on regulatory matters, and manages the operational elements and government-wide initiatives of DHS's regulatory program.

The primary purpose of this position is to manage projects related to DHS's regulatory program, handle the day-to-day administrative operations of DHS's regulatory program, and review headquarters publications for compliance with Federal Register requirements.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, Interpretive U. S. Office of Management and Budget (OMB) and U. S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

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As a Management and Program Analyst GS 0343 11/12, you will:

  • Manage the DHS-wide information technology regulatory tracking and reporting system; provide desktop user support and troubleshoot system errors and user problems; develop curriculum and exercises for training classes for the system; and conduct training classes on the use of the system.
  • Review, edit, and submit Federal Register documents published by DHS headquarters for compliance with Federal Register drafting standards; serve as the technical expert on compliance with the Federal Register's requirements; and liaise with the Federal Register on all headquarters submissions.
  • Coordinate DHS's review of interagency regulatory actions from the Office of Management and Budget (OMB) pursuant to Executive Order 12866 as well as manage assignment and tracking of internal tasks.
  • Maintain the rulemaking dockets for DHS regulatory actions; train new and temporary employees to assist with regulatory program responsibilities; support projects and programs by coordinating regular meetings and by preparing for and occasionally leading status meetings; and update DHS's interagency regulatory databases, as necessary.
  • Prepare reports or other working documents related to projects, regulations, or operational aspects of the DHS regulatory program, such as detailed reports of regulatory activities.
Travel Required

Not required

Supervisory status


Promotion Potential


  • #### Job family (Series)

0343 Management And Program Analysis

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  • Requirements


Conditions of Employment

Background Investigation: To ensure the accomplishment of its mission, the Department of Homeland Security (DHS) requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation for a Public Trust clearance as a condition of placement in this Non-Sensitivity position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

Pursuant to Executive Order 12654 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result.


  • You must be a U.S. citizen to apply for this position.
  • Males born after 12/31/1959 must be registered for Selective Service
  • You must successfully pass a background investigation
  • You must be able to obtain a Public Trust Security Clearance
  • You must submit to a pre-employment drug test
  • Current federal employees must meet time-in-grade requirements.

Specialized Experience: You qualify for the GS-11 grade level if you possess one year of specialized experience, equivalent to the GS-09 grade level in the Federal government. For this position, specialized experience is providing input in the administration, planning and/or implementation of a regulatory program; managing and/or providing support for an information technology system; developing and conducting training for a diverse and varied audience; reviewing and analyzing complex information; managing a significant amount of detailed electronic and hardcopy records; and reviewing Federal Register documents to ensure completeness, accuracy, and compliance with Federal Register requirements. Such experience may include: performing duties such as: * Developing training modules and exercises, and conducting training classes or workshops. * Maintaining an information technology system designed to track projects, report on progress, and manage the workflow of multiple, ongoing projects. OR A Ph.D. or equivalent doctoral degree; Three full years of progressively higher level graduate education leading to such a degree; (or an LL.M., if related. Admin and Mgmt positions only); OR

A Combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application. NOTE: Only graduate education in excess of the first two years may be used to qualify for the GS-11 level.

You qualify for the GS-12 grade level if you possess one year of specialized experience, equivalent to the GS-11 grade level in the Federal government. For this position, specialized experience is supporting implementation of a regulatory program; managing and/or providing support for an enterprise-wide information technology system and resolving complex or novel problems; developing and conducting training for a diverse and varied audience; reviewing Federal Register documents and identifying and resolving issues to ensure that documents are complete, accurate, and in compliance with Federal Register requirements; and strategic planning for meeting operational goals and supporting regulatory personnel or equivalent subject matter experts. Such experience may include:, performing duties such as: * Independently developing training modules and exercises, and conducting training classes or workshops. * Developing, managing, or maintaining an information technology system designed to track projects, report on progress, and manage the workflow of multiple, ongoing projects. * Reviewing documents for publication in the Federal Register or otherwise reviewing materials for publication where you must ensure compliance with an established set of standards, guidelines, and requirements, and you must demonstrate careful attention to detail. In addition to the minimum qualifications described above, you must meet the following requirement(s) to be considered qualified for the position: Time-in-grade Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service.

Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

All qualifications and eligibility requirements must be met by the closing date of the announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications; applicant's resumes and supporting documentation should only reflect education received from schools accredited by such institutions. Applicants can verify accreditation at the following Website: http://www.ed.gov/admins/finaid/accred/index.html . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency (a U.S. private organization's interpretation that such education has been deemed at least equivalent to conventional U.S. education programs) with your transcript in order to receive credit for that education. For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage.

Additional information

For Alternate Application Information please go to: https://help.usastaffing.gov/Apply/index.php?title=AlternateApplicationInformation

DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Employee Benefits."

Promotion Potential: This position has promotion potential to GS-12. This position may be filled at the GS-11 or GS-12 level. If selection is made at the GS-11 level, promotion to the GS-12 level may occur without further competition.

Selectee may be required to serve a one-year probationary period

Veterans, Peace Corps / VISTA volunteers, and people with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility and to understand the documentation that would be required with your application, click on the links above and contact the Servicing Human Resources Office listed at the bottom of this announcement.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Multiple selections may be made from this announcement.

By applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for other similar positions.

DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using a job questionnaire based on the following competencies or knowledge, skills and abilities needed to perform this job:

  • Ability to effectively communicate orally and in writing
  • Ability to initiate and maintain organized implementation on simultaneous projects
  • Ability to research, analyze, and construct informational, educational, and/or training materials in a variety of formats
  • Ability to use Microsoft Office Suite (i.e. Microsoft Word, Excel, PowerPoint and SharePoint)
  • Knowledge of laws, regulations, policies, and procedures related to the operation and implementation of a federal regulatory program or process

You will then be placed within one of three categories based on your responses: Qualified, Well Qualified, or Best Qualified. If you are placed in the Best Qualified category, you will be referred to the hiring manager for consideration and may be called for an interview. To preview the job questionnaire and application, click Consideration may be given to performance appraisals and incentive awards as an indicator of quality of prior experience. No points will be awarded.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you will be removed from consideration or your score will be lowered.

Career Transition Assistance Program (CTAP) and Interagency Career Transition Assistance Program (ICTAP) Eligibles: If you have never worked for the federal government, you do not have ICTAP eligibility . View information about ICTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under ICTAP/CTAP, you must be rated at a minimum score of [85] for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement. Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veteran must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions. In addition, you must submit the supporting documents listed under the required documents section of this announcement. (Note: Veteran's preference does not apply under Merit Promotion procedures. View information on VEOA in OPM's Vet Guide).

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Background checks and security clearance
Security clearance

Q - Nonsensitive

  • Required Documents


Required Documents
  1. Your résumé.
  2. Your responses to the job questionnaire.
  3. Are you qualifying based on education? Submit a copy of your college transcript (unofficial transcripts are acceptable) or a list of coursework with hours completed. Prior to appointment, an official college transcript may be required.
  4. Are you a veteran? Submit a copy of your Member 4 DD-214 (Certificate of Release or Discharge from Active Duty) that shows your type of discharge and character of service and/or documentation of service connected disability. Those applying for 10-point preference must fill out the SF-15 (click here for form) and provide the required documentation (e.g. VA letter) listed on the back of the form.
  5. Applicants who are active duty service members and apply for federal employment shall be considered for competitive service positions and granted tentative veteran's preference status when they submit a certification, in lieu of a DD-214, when applying to a federal job.
  6. A certification is any written document from the armed forces that certifies that the service member is expected to be discharged or released from active duty under honorable conditions not later than 120 days from the date of certification is submitted. Click here for more veterans' information.
  7. Are you a current or former Federal employee? Must Submit:
  8. Your most recent SF-50 showing your current grade and tenure; (you may be removed from consideration without submitting)
  9. An SF-50 showing highest (permanent) grade ever held, if different from your current grade. NOTE: An award, general adjustment or detail
  10. SF-50 will not be accepted as proof of status.
  11. Please provide a copy of your recent performance appraisal and/or incentive awards.
  12. If you are applying for a higher grade, please provide an SF-50 or SF-50s which shows the length of time in the current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated one year apart within the same grade/job) to support meeting time in grade requirements.

  13. Are you claiming special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP)? Well qualified ICTAP score is 85. Submit:

  14. A copy of your agency/OPM notice;
  15. A copy of your most recent performance rating; and
  16. A copy of your most recent SF-50 (Notification of Personnel Action) noting your current position, grade level, duty location, and full performance level.
  17. Are you applying under special hiring authorities as a military spouse? Provide:
  18. A copy of your marriage certificate; and
  19. A copy of your spouse's PCS orders;
  20. or A completed SF-15 with supporting documentation.
  21. Are you applying under Schedule A hiring authority for persons with severe disabilities? Provide:
  22. Evidence of your intellectual disability, severe physical disability, or psychiatric disability obtained from a licensed medical professional (e.g., a physician or other medical professional certified by a state, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (i.e., state or private); or any Federal agency, state agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. You are encouraged to apply online. Applying online will allow you to review and track the status of your application.
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits



Review our benefits

  • How to Apply


How to Apply

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on March 21, 2018.

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click the Submit My Answers button to submit your application package. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login , select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Paper applications and information sent by mail WILL NOT be accepted. If you cannot apply online, you may submit a paper application and the required forms. If you are unable to apply online view the following link for information regarding an Alternate Application.

Applicants must submit all required documentation to properly qualify for this position.

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Agency contact information
Terrolyn Ali

(202) 357-8129




Department of Homeland Security Headquarters 245 Murray Lane SW Washington, DC US

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Next steps

Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information."

We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.

For more information on applying for Federal employment, please click here.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/493402100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 03/08/2018 to 03/21/2018

Salary: $68,036 to $106,012 per year

Pay scale & grade: GS 11 - 12

Work schedule: Full-Time

Appointment type: Permanent