fhi360 Contract Specialist I in Washington, District Of Columbia

Job Summary:

The Contract Specialist will work in partnership with Contracting Officers and other staff to efficiently operate and maintain an effective contracts portfolio management system. Principal duties will include contract administration and professional/managerial support to ensure full compliance with donor rules and regulations. The Contract Specialist will perform specialized tasks from pre-award to close-out as assigned by the supervisory Contracting Officer. These tasks may include a wide variety of discrete transactions occurring at various stages of the award and sub award processes. Typical tasks include but not limited to: a) Supplementing the technical assistance provided by the Contracting Officer to proposal development and operations staff to produce competitive and responsive proposals. b) The Contract Specialist will provide technical assistance to operations staff and other enterprise services staff on matters of contract interpretation and compliance. c) Prepare and submit requests for donor approval as delegated by the Contracting Officer. d) Prepare, review, and approve sub awards and procurement actions up to authorized thresholds. e) Conduct contract close-out. f) Assist the Contracting Officer in preparing management reports.



  • Assists in the review of solicitation documents prior to signature.

Post-award (Prime):

  • Assists in the review of prime award documents prior to signature.

  • Receive and process signed contracts from clients. Assure completeness and accuracy of contracts.

  • Data set-up in contract management/financial management system.

  • Serves as initial interface for operations staff and enterprise services staff on routine business transactions of a contractual nature.

  • Prepares and submit routine business transactions such as requests for donor approval.

  • Prepares periodic management reports.

  • Other duties as assigned by the supervisory Contracting Officer.

Post-award (Lower-tier):

  • Prepares, reviews, and approves sub awards and select procurement actions following established procedures and thresholds.

  • Process sub award data in sub award database.

  • Prepares, reviews, and modifications to sub awards.

  • Work in partnership with records management staff to maintain the accuracy and integrity of the unit filing system.

  • Performs other duties as assigned.

Applied Knowledge & Skills:

  • Knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, types of acquisition and assistance awards, contracting concepts and principles from the solicitation phase to post-award administration.

  • Ability to communicate effectively verbally and in writing.

  • Demonstrated analytical skills applied to problem-solving.

  • Proficiency in MS Office Suite.

  • Adaptable to work environments in diverse cultural settings.

  • Exercises judgment within well defined procedures and practices.

  • Works on assignments of moderate complexity.

  • Achieves quality and timeliness goals.

  • Understanding of contracting concepts and principles.

  • Strong organizational skills.

  • Manage a variety of activities and pay close attention to detail.

  • Read, write and speak English. Fluency in a foreign language is desired.


  • Bachelor's Degree or its International Equivalent • Business Administration, Legal Studies or Related Field.


  • Typically requires minimum of 2 years’ professional work experience with at least 1 yr. in a contracting or related position.

  • International development, healthcare, or consulting industry experience preferred.

Travel Requirements:

  • Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.